FAQ’s For The BGR Event Center

Navigating event planning can bring up a lot of questions. And, we’ve got the answers (at least most of them). We’re here to help!
Below are the answers to some of our most frequently asked questions related to The BGR Event Center. If you don’t see what you’re looking for, please don’t hesitate to reach out to our team directly.

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The BGR Event Center Frequently Asked Questions

Finding the perfect venue for your event can come with a lot of questions. Here at The BGR Event Center, we believe in making the planning process as clear and simple as possible. Below, you’ll find answers to our most frequently asked questions. The information provided applies to most event types, but if you’re looking for more specific details about weddings, corporate functions, or our other services, our team is always ready to provide the personalized assistance you need. We’re here to help you every step of the way to ensure your event is a seamless and unforgettable success.

General Frequently Asked Questions

What is the maximum capacity of the BGR Event Center?

Our venue can accommodate up  to 380 guests seated, 275 if only activities are open, and 80 booths for tradeshow.

What’s included in my venue rental?
Your rental includes tables, chairs, linens, on-site staff, AV capabilities, setup, teardown, and more. Each space comes with its own unique features—please refer to the specific event type for full inclusions.
Do you provide tables, chairs, and linens?

Yes, we provide tables and chairs. Linens and specialty items may be added as upgrades.

How long do we have the space?
Most events include a set number of hours for setup, event time, and teardown. Additional hours may be added for a fee.
Do you require a deposit?

Yes. A non-refundable deposit is required to secure your date. 25% deposit for most events. Weddings are $1000 to secure your date. For weddings a final payment is due 14 days prior to your event.
See your contract for specific pricing, deposit, and due date information.

What’s your cancellation/refund policy?

We understand plans change. Cancellations made within 30 days may be eligible for partial refund.
Deposit is non-refundable but might be able to move to another event.
Please contact us for policy details.

Can we bring our own vendors?

We have a preferred vendor list, but outside vendors are welcome with prior approval. We offer in-house catering and bar service. Outside desserts may be allowed with approval. No outside alcohol is permitted due to our liquor license.

What vendors do you recommend?
We work with a trusted list of preferred vendors for photography, entertainment, florals, and more. We’re also happy to coordinate with outside vendors with prior approval to ensure your day runs smoothly. We have in-house catering options as well.
Do you require insurance?
We recommend event liability insurance and require it for some event types. Ask us about requirements during your consultation.
Is on-site parking available?

Yes, we provide ample free parking for your guests.

Is the venue accessible and is parking available?
Yes! Our facility is ADA accessible with free onsite parking.
Is someone on-site during my event?
Yes, a trained team member will be available to support your event from start to finish.
Can I tour the venue before booking?

Absolutely! We offer tours by appointment. Click HERE to schedule.

Is there a cleaning fee?
We require a $500 refundable deposit at time of booking.

Wedding & Reception FAQ’s

Do you offer wedding packages?

Yes, we offer customizable wedding packages starting at $5000.

Our wedding reception packages typically include 4pm -Midnight, tables, chairs, linens, uplighting, and access to our elegant bridal suite (if you do the ceremony at BGR Event Center).

What’s included in a wedding rental?

Our wedding packages typically include full-day access (up to 14 hours), tables, chairs, linens, uplighting, and access to our elegant bridal suite.
Starting at: $800.

Can we host both the ceremony and reception?
Yes, both ceremony and reception can take place here. We’ll help you design a smooth flow from “I do” to “Let’s dance!”
Can we host our rehearsal at your facility?
Yes, one hour of rehearsal time is included with most ceremony packages. We’ll schedule it based on availability within the week of your wedding.
When should we book our date?
We recommend booking 12 to 18 months in advance to ensure availability, especially for popular dates. However, we welcome last-minute inquiries if space allows.
Do you offer a bridal suite or groom’s lounge?
Yes! Enjoy a private space for getting ready and relaxing before your big moment.
Are linens included?

Basic linens are included by default, but we can also help you with upgraded linen packages as well, available in a variety of colors and styles.

Can we play music ourselves with devices such as our phone or iPod?
Yes, you may connect your own device to our sound system for background music or custom playlists. Our staff can assist with setup.
Can we bring our own vendors?
Yes, with approval. We offer a preferred vendor list or you can bring your own with required insurance documents.
Can we include fun experiences for guests?
Absolutely! Many couples choose to include axe throwing, throw bowling, or laser tag during cocktail hour.
Can you refrigerate our cake or flowers?
We can provide refrigeration space for your wedding cake, and small floral arrangements if needed. Let us know in advance so we can reserve space for you.
Do you clean up for us?
Basic clean-up of the venue, including trash disposal and standard reset, is included. You are responsible for removing personal items, gifts, and decor unless other arrangements are made.
Do we need liability insurance?
Yes, comprehensive general liability insurance for the Event with policy limits of at least $1,000,000/$2,000,000 combined single limit per occurrence for bodily injury and property damage, that are acceptable to BGR Events in its sole discretion, and naming “BattleGR LLC” as an additional insured.
Can we come back the next day to collect decorations?
Yes, we allow next-day pickup for decor and personal items at a pre-arranged time, provided we don’t have another event the next day. We also offer storage services if needed overnight for an additional charge.
What is there to do in Grand Rapids?
Grand Rapids is a vibrant city filled with attractions like breweries, museums, live music venues, and scenic parks—perfect for guests enjoying a wedding weekend getaway. We’re just minutes from downtown GR! Ask us for a list of best attractions and places to see in and around Grand Rapids MI.
Did you know?
Your guests can enjoy axe throwing in wedding attire—it’s a thing, and it’s unforgettable.

Corporate Event & Team Building FAQ’s

Do you host team-building events?
Yes, we offer space and activities tailored for corporate socials and team-building.
What types of corporate events do you host?
From team-building experiences to product launches and awards banquets, we offer flexible layouts and memorable experiences. We can also host happy hours or team social events.
What team-building activities are available?
  • Tactical Laser Tag
  • Axe Throwing
  • Archery Tag
  • Throw Bowling & Cornhole

All activities are instructor-led and safe for all ages.

What’s included in corporate rentals?

Depending on package:

  • Private meeting space or full-facility rental or just activities you choose.
  • AV access and Wi-Fi
  • Optional food & beverage packages
Can you help with planning?
Yes. Our team offers full-service event planning, including custom agendas, activity coordination, and vendor support.
Do you provide AV equipment?

Yes, AV equipment including projectors, microphones, and screens are available.

Fundraisers, Galas & Non-Profits FAQ’s

Can you host a large seated dinner or fundraiser?
Yes, we can accommodate up to 380 seated guests, with full AV support and in-house catering and bar options.
Can you help with themes or decor?
Absolutely. From elegant to playful, we help align the space with your cause’s theme.
Are auctions, raffles, or tournaments allowed?
Yes! Cornhole or axe throwing tournaments make excellent fundraisers. We also support silent auctions and live donation appeals.
Do you offer non-profit pricing?
Yes. We offer special pricing for eligible 501(c)(3) organizations.
Did you know?

You can run a cornhole tournament fundraiser with our staff as emcees—it’s one of our most successful non-profit offerings.

School Event FAQ’s

Do you host proms, banquets, and graduations?
Yes, our venue is perfect for school dances, awards nights, and graduations.
What types of school events do you host?
  • 8th Grade Celebrations
  • Lock-ins
  • “Good Job” Reward Events
  • School Carnivals
  • Mom/Son Nights
  • Senior All Nighters
  • Staff Team Building or Social Events
  • Family Events
  • Fundraisers
  • Prom’s & After Prom Parties
  • Middle School and High School Team Building Events
Is supervision included?
Yes. All events include trained staff to run games and ensure safety.
Do you offer custom packages for schools?
Yes! Let us know your group size and budget, and we’ll tailor the experience.
Do you have daytime availability?
Yes, weekday daytime and evening bookings available. We are reservation based so we open special for your event.
Do you offer holiday décor packages?

Yes, themed holiday décor packages are available to make your event festive and memorable.

Did you know?

We can host your school carnival indoors—with activities like giant Hungry Hungry Hippos and tactical tag that kids love!

Milestone Parties & Social Celebration FAQ’s

What kinds of parties can I host at your venue?
We host everything from birthday parties, anniversaries, retirements, bridal showers, to gender reveals and family reunions. Any event you want to celebrate we are here to help you.
Can I rent just part of the venue?
Yes. Choose from a cozy lounge/bar area, party room, or full facility.
Can I bring my own cake, favors, or décor?

Yes, with prior approval. We’re flexible—just ask!
*Please note that outside food is not allowed in our regular birthday party packages.

Are games included in my party rental?
They can be! Add activities like axe throwing, laser tag, or throw bowling to amp up the fun.
Can we bring outside entertainment?

Yes, DJs, bands, and other entertainment options are welcome with prior approval.

Did you know?

We’ve hosted birthday parties with axe throwing competitions and karaoke battles—it’s your party, your rules.

Product Launch FAQ’s

Is staging or lighting available?

Yes, staging and professional lighting options are available upon request.

Let’s Get Your Event Planned!

The BGR Event Center is ready to help you plan and execute your next event. Regardless of your upcoming event, we have a solution; weddings, receptions, corporate events, school events, socials, holiday parties, and so much more!

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The BGR Event Center

Address:
284 Dodge Court
NE Suite 100
Comstock Park, MI 49321

Phone Number:
616-272-5611

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